Running Expenses - What is and is not provided

Pelagic Expeditions LTD agrees to cover all vessel running costs once the Charter Party is on board. 

What is included:

• Accommodation on board in a heated cabin 

• Provisions (food and beverages including wine and beer) 

• All port fees and local taxes 

• Sail Racing Goretex Foul Weather Gear  (Pelagic Australis only ) 

• Use of life jackets (PFD’s) and harness 

• Use of Inmarsat communication equipment, as per the Communications Agreement

• Dive Compressor, bottles and weights for dive charters

• Use of Iridium antenna connection in pilot house 

• Use of Aire Sea Tiger double kayaks
  

Not included: 

• Hard alcohol 

• Specialized mountain food for climbing expeditions 

• Communications transmission costs, as per the Communications Agreement. This will be assessed by the skipper and must be paid in cash upon completion of the charter. 

• Other items of personal clothing which are detailed on the web site under Equipment List (note: this includes sleeping bag and sea boots)

• Kayaking drysuits and kayaking

• PFD’s for kayaks (required to use the kayaks)

• Personal diving equipment for dive charter

Insurance

Pelagic Expeditions LTD keeps both vessels fully insured against total loss, fire and collision damage and third party liability. Pelagic Expeditions will also have accident cover for the Charterer’s party for the term of the Charter.

The Charterer will be required to sign a Release of Claims and Waiver of Liability to ensure that they understand the nature of the charter.

In case of a medical problem arising during the voyage, either onboard or on shore, which results in medical expense including but not limited to costs for evacuation with use of aircraft and repatriation, the responsibility for payment of these costs belongs solely to the Charterer. Pelagic Expeditions LTD requires that the Charterer ensure that such eventualities are covered by travel insurance for every member of the Charterer's party. If for any reason an incident is not covered by travel insurance the responsibility still remains with the Charterer and Pelagic Expeditions LTD specifically decline any responsibility whatsoever.

Be aware that a normal travel policy may not cover you for some geographical areas and there may be exclusions for what they describe as ‘hazardous sports,’ which may include sailing, climbing, skiing and diving (especially in remote areas). Unless this is crystal clear with your own insurance company or with a policy you take out, we suggest you contact the following company that has worldwide cover, no exclusions for adventure activities and has an evacuation limit of $300,000 USD which is more than ample for any scenario. It is very cost effective and the application is one page.

International Health Insurance Denmark a/s (IHI)
8 Palaegade
Copenhagen K, DK-1261
Denmark
Tel: +45 (33) 15 30 99
Fax: +45 (33) 32 25 60
E-mail: ihi@ihi.dk 
Web Page: www.ihi.com 

Documentation Required

Prior to all voyages you will be required to:

• Sign the Waiver 
  

•  Fill out a medical questionnaire for on onboard records (Medical Information Form Parts 1 and 2)
  

•  Produce a doctors certificate of good health (Medical Information Form Part 3)
  

• Fill out and signing the Communications Agreement
  

• Fill out the Personal Information Form 
  

• Proof of travel insurance including medical evacuation
  

Booking

To secure a charter, 1/3rd of the total fee should be paid on booking, the second 1/3rd four months prior to departure and the balance six weeks before departure.

Cancellation

All payments are in efffect non refundable.  If the client cancels earlier than four months before departure they forfeit the first 1/3 of the total charter fee. After four months and up to six weeks they forfeit 2/3rds of the charter fee. After six weeks the total charter fee is forfeited.

NOTE: These voyages are to remote parts of the world and Pelagic Expeditions and the master of the vessel reserve the right to alter itineraries without notice due to catastrophic weather, unfavorable political conditions and for any other reason beyond our control.

These trips also require long term planning by the client and it therefore recommended (but not required by Pelagic Expeditions) that you take out suitable Trip Cancellation Insurance in the event of cancellation by yourself.

We also accept no responsibility for missed flights nor their consequences and strongly recommend that international return flights are fully flexible to allow for missed connections due to bad weather, mechanical breakdown and for any other reason whatsoever.

Personal Equipment List

Click on this link for a list of essential personal equipment for the various areas to which we travel. 

Equipment List 1 -   For expedition cruises to Tierra del Fuego, the coast of Chile, the Falkland Islands, Scottish Isles and Norway

Equipment List 2  -   For delivery trips from Tierra del Fuego to the UK

Equipment List 3    -   For expedition cruises to Antarctica, South Georgia, Spitzbergen, Greenland, Iceland and Labrador.

Travel

Travel arrangements will vary depending on points of embarkation and disembarking. See individual expedition options at the Charter Options section.

For additional information or to discuss your requirements

• E-mail Pelagic.

• Write to Yacht Pelagic c/o Postnet, Suite 279, Private Bag x4, Hout Bay 7872, Cape Town, S. Africa.

• Tel:   +27 214381695

• Fax:  +27 21 5514778

www.pelagic.co.uk Site Homepage © Pelagic  2003. All rights reserved.